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Company Secretarial Services
Corporate Secretary:
Navigating Corporate Compliance
Under the Companies Ordinance, the appointment of a company secretary is a statutory requirement and every limited company incorporated in Hong Kong must have a company secretary. The main duties of the company secretary include directing the company to comply with all the provisions of the Companies Ordinance, such as filing returns and notices required under the Companies Ordinance with the Companies Registry as and when necessary, processing and maintaining statutory records of the company, organizing and preparing minutes of board meetings and general meetings, preparing the Register of Significant Controllers, appointing or altering directors, effecting transfer and allotment of shares, etc.
Why Choose Biz & Bird's Company Secretarial Service?
Licensed Provider
Uphold the highest service
standard
Reliable & Professional
Our founder has professional experience in company secretarial practice for both listed and private companies.
Extensive Experience
Expertise in company secretarial practice & deep understanding of the specific needs of startups and SMEs.
Why Does Your Company Need a Company Secretary?
Statutory Requirement
According to section 474 of the Companies Ordinance, a company must have a company secretary.
Notes:
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According to the section 475(2) of the Companies Ordinance, the sole director cannot act as the company secretary of the same company.
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According to the section 475(3) of the Companies Ordinance, no private company having only one director may have a body corporate as its company secretary when the sole director of that body corporate is also the sole director of that private company.
Why Biz & Bird?
Under the Anti-Money Laundering and Counter-Terrorist Financing Ordinance, any person who carries on or proposes to carry on a trust or company service business in Hong Kong must apply for a Trust or Company Services Provider (TCSP) license. As a TCSP Licensee (TC009081), Biz & Bird is authorised to provide company services to you in Hong Kong.
What is Company Secretary?
Basic Requirement
Section 474(4) of Companies Ordinance:
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If the company secretary is a natural person, he or she must ordinarily reside in Hong Kong.
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If the company secretary is a body corporate, the address of its registered or principal office must be in Hong Kong.
What Are the Roles of Company Secretary?
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Company Secretary, serving as a guardian of compliance, a facilitator of communication between the board of directors and other stakeholders, and a custodian of corporate records, plays a pivotal role to promote corporate governance by fostering best practices and nurturing a culture of transparency and ethical behavior.
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The major duties of company secretaries include the management, implementation and oversight of a range of key procedures and actions.
What Are the Duties & Responsibilities of Company Secretary?
Duties & Responsibilities
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Prepare and file statutory returns to the Registrar of Companies for registration within the prescribed time periods in accordance with the requirements of the Companies Ordinance
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Update and maintaining the company’s statutory registers
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Assist in the appointment and removal of directors or company secretaries
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Assist in notifying any change in particulars of the directors or company secretary
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Assist in handling the transfer of shares, allotment of share and increase of capital
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Prepare necessary resolutions
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Arrange and organise director and shareholder meetings (including annual general meeting and extraordinary general meeting) and prepare meeting minutes
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Assist in deregistering the company
Why Biz & Bird & What We Can Help?
Our founder holds dual qualifications of chartered secretary and chartered governance professional, and possesses extensive professional experience in company secretarial practice for both listed and private companies (including planning and execution of share repurchases, share issuance, capital increases, capital reductions, and preparing resolutions). At Biz & Bird, we have full confidence in our ability to provide professional company secretarial services that meet your needs.
Does My Company Need to Keep Significant Controllers Register?
Statutory Requirement
According to the Companies (Amendment) Ordinance 2018, except listed companies, all companies incorporated in Hong Kong are required to:
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identify and ascertain persons who have significant control over the company; and
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maintain a significant controllers register to be accessible by law enforcement officers upon demand.
Does My Company Need to Have a Designated Representative?
Statutory Requirement
Under the section 653ZC(1) of Companies Ordinance, an applicable company must designate at least one person as its representative to provide the assistance in relation to the significant controllers register of the company.
Why Biz & Bird?
With reference to the section 635ZC(2)(b) of Companies Ordinance, the company can designate a TCSP licensee to provide the assistance relating to the Significant Controllers Register of the company. Biz & Bird, as a TCSP Licensee (TC009081), is allowed to be the designated representative.
Annual Company Secretarial Service Plan
*Applicable to incorporated limited companies only
Most Popular Plan
CS Standard
Company Secretarial Services Only
1,280
HK$
* Government fee included
Annual return: HK$105
Company Secretarial Services
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Act as Company Secretary for 1 year
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Prepare and submit the annual return to the Company Registry
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Assist in renewing the business registration certificate if needed (NOT include BR fee & levy of HK$2,200)
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Review the registers of directors, shareholders & company secretaries
Services Related to Significant Controllers Register
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No such service
CS Pro
Company Secretarial Services + Services Related to Significant Controllers Register
1,680
HK$
* Government fees included
Annual return: HK$105
Company Secretarial Services
-
Act as Company Secretary for 1 year
-
Prepare and submit the annual return to the Company Registry
-
Assist in renewing the business registration certificate if needed (NOT include BR fee & levy of HK$2,200)
-
Review the registers of directors, shareholders & company secretaries
Services Related to Significant Controllers Register
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Act as the designated representative to provide the assistance in relation to the significant controllers register of the company for 1 year
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Review the significant controllers register
Other Company Secretarial Services
Item 項目 | Service Fee 服務費用 | Government Fee 政府費用 | Total 總計費用 |
|---|---|---|---|
Acting as Company Secretary for 1 year | HK$1,000 | - | HK$1,000 |
Acting as Designated Representative for 1 year | HK$1,000 | - | HK$1,000 |
Prepare & Submit Annual Return | HK$800 | HK$105 | HK$905 |
Renew the BR Certificate | HK$250 | HK$2,200 | HK$2,450 |
Preparing the Register of Members | HK$500 | - | HK$500 |
Preparing the Register of Directors | HK$500 | - | HK$500 |
Preparing the Register of Secretary | HK$500 | - | HK$500 |
Prepare the Significant Controller Register | HK$500 | - | HK$500 |
Branch Registration | HK$400 | HK$150 | HK$550 |
Change of Company Name | HK$700 | HK$295 | HK$995 |
Change of Branch Name | HK$400 | - | HK$400 |
Change in Particulars of Company Secretary/Director | HK$400 | - | HK$400 |
Change of Director/Company Secretary | HK$600 | - | HK$600 |
Change of Registered Office | HK$500 | - | HK$500 |
Change of Business Nature | HK$400 | - | HK$400 |
Issue & Allotment of Shares | HK$1,000 | - | HK$1,000 |
Transfer of Shares | HK$1,200 | Reimbursement of Actual Expenses | HK$1,200 + Government Fee |
General Meeting | HK$1,000 | - | HK$1,000 |
Deregistration of Limited Company | HK$1,990 | HK$690 | HK2,680 |
Cancellation of Business Registration | HK$600 | - | HK$600 |
Cancellation of Branch | HK$400 | - | HK$400 |
Company Stamp & Common Seal Making | HK$400 | - | HK$400 |
Company Kit Making | HK$500 | - | HK$500 |
Offshore Companies Registration (BVI) | Quotation | Quotation | Quotation |
Offshore Companies Registration (Cayman Islands) | Quotation | Quotation | Quotation |